PURCHASE ORDER

PURCHASE ORDER
This form should be used for expenses $500 or greater. Expenses will be reviewed for approval by Budget Managers, Finance Office, and Chief Financial Officer.

All purchases and/or contracts for purchases of goods and services are subject to the following requirements for approval (based on the combined value if multiple items or services are included in the purchasing commitment):

$500 to $2,000: Budget Manager and Finace Office approval required

$2000 to $24,999: Budget Manager, Finance Office, plus CFO approval required

$25,000+: Budget Manager, Finance Office, CFO, plus President approval required

Approval must be obtained before the purchase is made, and/or before the service-provider is engaged, and/or before a contract is signed (i.e. before University funds are committed). Approval cannot be granted at the invoicing stage, or after University funds have been committed.

See the Purchasing Policy for more details.
DATE*

MonthDayYear
Date
VENDOR
Vendor Name (If new, type "New Vendor")*
Vendor Contact or Department*
Address*

Street Address

Street Address Line 2

City, ST ZIPState / Province

Postal / Zip Code
Phone*
Spalding Information
Budget Manager Name*
Budget Manager Email*
Are these expenses in your approved budget?*
Do you have a contract?*
Contract start date*

MonthDayYear
Date
Contract end date*

MonthDayYear
Date
Are these expenses related to a grant or project?*
Grant Name*
Project number (if applicable)
Are these expenses one time, annual, monthly, quarterly*
If other, please provide explanation
Explanation of "Other"*
Expense Start Date:*

MonthDayYear
Date
Expense End Date:*

MonthDayYear
Date
Explanation for Expense*
Attach contract, estimate, quote, or other supporting documentation*

Cancelof
SHIP TO

SPALDING UNIVERSITY
Department*
Spalding Contact Name*
845 SOUTH THIRD ST LOUISVILLE, KY 40272
MAIL INVOICES TO
Invoiceautomation.spu@wss.pnc.com
FUND/DEPARTMENT/EXPENSE/PROJ - ex: 11-53201-53003 (refer to budget for appropriate coding) (project code only for applicable expenses)(if multiple GL, separate each one with a comma)*

Items*

	ITEM #	DESCRIPTION	QTY	UNIT PRICE	TOTAL
Line 1
Line 2
Line 3
Line 4
Line 5
Line 6
Line 7
Line 8
Line 9
Line 10
Line 11
Line 12
Line 13
Line 14
Line 15

Subtotal
Shipping (enter zero if no shipping)*
Shipping & subtotal
Total
Comments or Special Instructions
Person Completing Form*

First NameLast Name
Email of Person Completing Form (if different from Budget Manager)
example@example.com
Should be Empty:

PURCHASE ORDER

VENDOR

Spalding Information

SHIP TO

MAIL INVOICES TO